||Online Room Booking System (ORBS) is an online booking method that helps
manage and keep room booking records in a more systematic manner
compared to common traditional methods.
In this system, booking of rooms are directly recorded and monitored by a
system manager. The booking record is directly linked to approval officers via
mobile phones or computers. Once room booking application is approved,
immediate notification is sent to users via email. Meanwhile, through similar
medium, supervisors from facility and/ or security department can access
booking details such as date, time, room number and requests for special
equipment. This could enable them to monitor requests and take actions
related to job scope. It is created to help solve issues related delayed or long
processing time, and understaffing. In a common room booking practice, an
application has to go through many stages, thus it is time consuming.
The introduction of ORBS, however, makes it possible for an integration of
these different stages and a collaboration of different roles under a one-stop
reservation data sharing system which could promote good time management
practice. This simple-to-operate and cost-saving system, in addition, suits
remote work environment which allows staff to work anywhere at any time to
their convenience. Therefore, this makes it a unique system that helps
improve employee engagement and increase productivity.
Being managed on a paperless system, this method may support efforts
towards environmental sustainability in a long run.
From a security and safety perspective, any data recorded on ORBS is safe
as the system manager may control and decide who may access and use the
application. Last but not least, for the system to be equally benefited and
effectively adopted by others, it can be customized according to different
needs of an organization.